Electronic Ordering

The Italian 2018 Budget Law (Law no. 205 of 27 December 2017), paragraphs 411-414, provides that all purchase orders by the public administration must be transmitted in electronic format through the NSO (“Nodo Smistamento Ordini della Pubblica Amministrazione”), managed by the Ministry of Economy and Finance (MEF).

The Decree of 7 December 2018 by MEF provided for the methods, implementation times and the obligation, in the first phase, for the healthcare companies of the National Health Service (SSN) starting from 1 October 2019. The MEF Decree of 27 December 2019 subsequently changed the starting date of the obligation as follows:

  • February 1, 2020 for orders relating to goods;

  • February 1, 2021 for orders relating to services.

The NSO system is the central infrastructure for the exchange of electronic orders between public bodies and suppliers, which, in addition to traditional channels (PEC, FTP, WS), also provides for the transmission of documents over the PEPPOL network. To this end, NSO natively adopts the PEPPOL BIS 3 (UBL) technical specifications for the ordering, the order only and the order agreement.

Suppliers already registered on the PEPPOL network can interact with NSO without further developments, as described below for the Validation and Transmission with a third party scenarios.

VALIDATION SCENARIO

The Validation scenario takes place if and only if both the sender and the recipient are registered on PEPPOL SMP/SML; in such a case, the NSO validates the order but the transmission occurs over the PEPPOL network.

This scenario assumes that the Public Administration makes use of a Service Provider which is at the same time Certified Peppol Access Point and authorised intermediary towards NSO.

Validation scenario
Validation scenario
STEP DESCRIPTION
0 The Supplier (Corner 4) has a PEPPOL Participant ID registered on SMP/SML
1 The Public Administration (Corner 1) sends the PEPPOL BIS 3 order to its Access Point Provider (Corner 2) specifying the recipient (PEPPOL Participant ID)
2 The Access Point Provider (Corner 2) sends the order to NSO using the traditional channels provided by NSO in order to obtain a validation notification
3 The Access Point Provider (Corner 2) uses PEPPOL’s dynamic discovery (lookup on SML and SMP) to identify the Access Point (Corner 3) to which the order must be delivered
4 The Access Point Provider of the Public Administration (Corner 2) forwards the order to the Supplier’s Access Point Provider (Corner 3)
5 The Supplier’s Access Point Provider (Corner 3) confirms reception of the order at Corner 2 with a “Message Disposition Notification” sent over the PEPPOL network; at the same time, it makes the order available to the Supplier (Corner 4)
6 The Access Point Provider (Corner 2) sends a notification as the outcome of the transmission to the original sender of the order (Corner 1), using a notification type agreed between the parties

TRANSMISSION SCENARIO WITH THIRD PARTY

The Transmission scenario takes place if only the recipient is registered on PEPPOL SMP/SML: in such a case, NSO receives the order through traditional channels (PEC, FTP and WS) and forwards it to the recipient on the PEPPOL network.

This scenario is supported thanks to the availability of the national PEPPOL Access Point for the PA deployed by AgID and integrated with NSO.

Transmission scenario with third party
Transmission scenario with third party
STEP DESCRIPTION
0 The Supplier (Corner 4) has a PEPPOL Participant ID registered on SMP/SML
1 The PA sends the PEPPOL BIS 3 Order to NSO (Corner 1) specifying the receiver (PEPPOL Participant ID)
2 Provided internal checks are successful, NSO sends the order to the national PEPPOL Access Point for the PA (Corner 2)
3 The national PEPPOL Access Point for the PA (Corner 2) uses PEPPOL’s dynamic discovery (lookup on SML and SMP) to identify the Access Point (Corner 3) to which it must deliver the document
4 The national PEPPOL Access Point for the PA (Corner 2) forwards the order to the Supplier’s Access Point Provider (Corner 3)
5 The Supplier's Access Point Provider (Corner 3) aknowledges receipt of the order at Corner 2 with a “Message Disposition Notification” transmitted over the PEPPOL network; at the same time, it makes the order available to the Supplier (Corner 4)
6 The Access Point Provider (Corner 2) delivers the notification received for the outcome of the transmission over the PEPPOL network to NSO (Corner 1)
7 NSO (Corner 1) delivers the notification to the Public Administration using the traditional channels provided by NSO itself